Fairfax Police Youth Club

Season Updates

2020 Cross Country Season Updates


Please read all updates below to be aware of our plans for the season. 

08/23 Update: We are looking for someone with Hytek/Meet Manager experience or willingness to learn to begin training for the fall 2022. We have 2 more seasons (2020 XC and 2021 Track & Field) with our awesome data/meet result volunteer. After her departure, we need a volunteer for this job. She has created a document to explain the tasks involved in setting up the meets and how to use the program. The helper can assist over the next two seasons to become familiar with the processes. Please email the directors at running@fpycsports.com if you are willing to volunteer for this task. 

08/05/20: Registration for fall cross country is now closed. We are not accepting additional participants. Due to the pandemic, we have limited the number of athletes to allow better distancing at practices. We appreciate your understanding. We hope to be able to allow additional spots in the spring. 

Home Meets: At this time we are planning to have FPYC only meets on the days we typically host invitational meets to keep the numbers of people in the same place lower. We have 200 athletes signed up for FPYC this fall. If you add in the coaches, volunteers needed at the meet, and parents, we will quickly get to 250 people. We want to make sure we are staying within the gathering requirements so we do not lose our permits. 

Away Meets: DCXC cancelled their fall youth and HS xc meet.  We are in touch with SYA and NoVA AC about their meets and will send info to the team as we get closer to those meet dates. 

7/20: Covid-19 Waiver: Click here for the waiver. 
All athletes who requested a transfer of spring track and field registration fees to fall cross country need to complete an additional waiver that was not included in the spring registration process. This waiver must be completed and emailed to us prior to the first practice. Please read the waiver, print a copy, sign it, and scan and email it back to us. If you need to mail the waiver to us, let us know. We will keep track and if the waiver is not completed, your child will not be able to participate until it is signed. Please print your child's name on the waiver near your signature. If you registered via the regular process, you completed this when you registered your child. 

Update 6/30: There is much we do not know about how the season will turn out. Be aware that if the Covid-19 situation and Governor's requirements (phasing) change for the worse, then we will be required to make changes to how we manage practices and if we can have practices. Be prepared that if you sign up for the fall cross country season, then you are commiting to the season however it turns out. Refunds will not be provided due to families inability to get kids to different practice locations. 

5-6 yr. olds: We will not be having a 5-6 yr old age group (those turning 5 or 6 this year) this season due to concerns about being able to distance this age group from each other at practices. If your child is 6 and will be turning 7 this year, they will be able to register. We follow USATF and AAU age up guidelines and those who are turning 7 by 12/31/2020 (those born in 2013) are considered 7 for competition purposes and will be able to participate. We are sorry about this but also understand that these kids will have other years to participate. 

Practice Locations and Age Groups: We are planning to have the Accotink park practice location (all age groups as usual pending confirmation of available coaches there) as well as TWO locations in Fairfax on Tues. AND Thurs. at the same time so we can better distance the kids. We have requested Van Dyck Park and Daniel's Run (behind Daniel's Run ES) which are across Lee Hwy from each other. We will be separating the age groups...7-8, 9-10 will practice at one location and the 11-12, 13-older will practice at the other location at the same time on Tuesdays and Thursdays. There is a chance that we don't get Daniel's Run which would then likely put us at Van Dyck and Providence park with the same plan to separate age groups. We realize this would be inconvenient for parents to get kids in different age groups to different places, but we feel it is necessary for safety and to allow kids in the same age group to practice together. We hope to have similar numbers of kids across the age groups so we can manage the practices this way. Adjustments may be necessary. Again, be prepared that if you sign up for the fall cross country season, then you are commiting to the season however it turns out.

Parents/Distancing at Practice: If we are finding that certain kids cannot maintain the required distance at practice, parents will be asked to take the child home. 

Bib Numbers/Lollipops: At this time we plan to give kids their numbers the first practice they attend and then families are responsible for taking the number home and bringing it back to practice. We are not planning to do lollipops this fall as this is a close proximity activity of getting the lollipops, and we cannot have kids all reaching in the same bins to get lollipops. Again, if things change we will make adjustments. 

Parent Meeting: We are planning to skip the parent meeting this fall on the first day of practice. We cannot have families sitting very close to each other and will not be able to be responsible for cleaning the Fairfax HS bleachers. The "Parent Meeting Document" is accessible under Running Documents of the website. Much of the information is already available on the website. 

Refunds: May 15th was the last day for spring season track and field fee reimbursement requests due to the COVID-19 cancellation of track and field. Multiple team emails had been sent with the details on how to make your choice for your fees. After May 15th, your spring fees were considered a donation to FPYC.

Meet Flyers/Schedules/Order of Events: The meet flyers from past Cross Country and Track & Field meets have been posted under "Running Documents." Families can review the meet details if you are trying to plan your weekends. We will post updated meet flyers for 2020 when we receive them.

Families can access the registration information for fall Cross Country through the main FPYC webpage. When registering, please take care to correctly enter your email contacts, preferably two, if possible. If the email is not entered correctly, you will not receive the team email updates, and we have no way of knowing if your email address does not receive the team emails sent. IF YOU HAVE NOT RECEIVED ANY TEAM EMAILS WITHIN ONE WEEK OF THE START OF THE SEASON, PLEASE EMAIL THE DIRECTORS. YOU WILL GET A CONFIRMATION OF REGISTRATION from FPYC UPON REGISTRATION, BUT THAT IS NOT A TEAM EMAIL. We typically start contacting the team in late February for track & field and mid-August for cross country.

WINTER RUNNING: The FPYC Running program does not manage a winter program. We have fall cross country and spring track and field. The Potomac Valley Track Club does run a series of indoor winter track meets at the Thomas Jefferson Community Center in Arlinton, VA. Interested families can access that information at http://www.pvtc.org/. Both the USATF PVA and AAU have hosted indoor track meets in early March at the Prince George's Sports and Learning Complex in Landover, MD. Information is typically available on the www.coachoregistration.com website when it is updated for 2020. FPYC does not enter athletes in these winter meets. Familes may do so themselves if interested. 

Lynda & Geoff Hymans
Co-Directors, FPYC Running